Event Project Coordinator

Menlo Park, CA | Contract

Post Date: 09/11/2017 Job ID: 20373 Industry: Program- Project Manager

Title: Event Project Coordinator

Duties: This role is responsible for coordinating Tier 1 global marketing events under the direction of the Global Event Manager - Product Marketing. The role will triage inbound event requests, follow– up with clients to ensure the project scope is fully detailed, and direct requests to the appropriate manager. In addition, the role will assist with event coordination which includes: manage inventory and accurately forecast needs for promotional materials (swag); venue, catering, and hotel research and coordination; maintaining event registration lists and attendee communication; routing invoices and recording payments accurately into budget trackers. On– site event work and frequent domestic and international travel is required.

Skills: Responsibilities

Partner with Global Events Manager in developing scalable and efficient processes for projects and events worldwide, including collaboration with business partners to define, manage and communicate a cohesive roadmap

Conducting initial briefings, design, develop, and implement event operations for company events; primary focus on advance planning

Ensure project roles and responsibilities are clear, and ensure alignment across all contributors

Prepare project correspondence and presentations, as needed, for status reports, executive updates, meetings, annual planning, etc.

Ensure and maintain confidentiality of all appropriate communications and documentation

Field additional logistics requests and email triage for senior event producer as required

Tech savvy, proficient in using service apps, and thrives on using technology to solve problems


Minimum Qualifications


1-3 years of prior experience

Customer service and problem solving skills

Experience in creating and implementing timelines

Experience working in the events industry, tech or policy event experience preferred

Project Management skills a plus

Excellent communication skills with internal and external partners

Ability to prioritize and meet deadlines in a fast paced environment

Ability to manage and supervise onsite


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