Operations Coordinator - Americas
Menlo Park, CA | Contract
Title: Operations Coordinator - Americas
Duties: This role is responsible for coordinating event operations throughout the Americas, reporting to the Global Event Operations Manager. The role will triage inbound event requests, be the primary POC for regional vendors, ensure contracts and POs are in place for events, and maintain a regional vendor database. The role will assist with maintaining a regional events budget tracker, quarterly forecasting for events, vendor on-boarding, purchasing and procurement, and attendee registration and communication.
Must have experience with purchasing, procurement, or finance for a large multi-national corporation, tech or event experience preferred.
Negotiate contracts and manage suppliers including hotels, off-site venues, caterers and others.
Maintain regional budget trackers and work with local stakeholders for quarterly forecasting.
Proven experience in effective communications, consumer and client relations, and management
Resourceful and can find a way to make things happen
Flexible and quick approach to event challenges
Occasional travel throughout the region required.
Customer service and problem solving skills
Budgeting and forecasting experience required; contracts and procurement experience preferred
Experience managing vendor relationships preferred, especially in the hotel and hospitality industry
Experience in creating and implementing timelines
Experience working in the events industry, tech experience preferred
Project Management skills a plus
Excellent communication skills with internal and external partners
Ability to prioritize and meet deadlines in a fast paced environment Ability to manage and supervise onsite