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Operations Coordinator - Americas

Menlo Park, CA | Contract

Post Date: 09/08/2017 Job ID: 20370 Industry: Other Area(s)

Title: Operations Coordinator - Americas

Duties: This role is responsible for coordinating event operations throughout the Americas, reporting to the Global Event Operations Manager. The role will triage inbound event requests, be the primary POC for regional vendors, ensure contracts and POs are in place for events, and maintain a regional vendor database. The role will assist with maintaining a regional events budget tracker, quarterly forecasting for events, vendor on-boarding, purchasing and procurement, and attendee registration and communication.

 

Skills:

Must have experience with purchasing, procurement, or finance for a large multi-national corporation, tech or event experience preferred.

Negotiate contracts and manage suppliers including hotels, off-site venues, caterers and others.

Maintain regional budget trackers and work with local stakeholders for quarterly forecasting.

Proven experience in effective communications, consumer and client relations, and management

Resourceful and can find a way to make things happen

Flexible and quick approach to event challenges

Occasional travel throughout the region required.

 

Education:

Customer service and problem solving skills

Budgeting and forecasting experience required; contracts and procurement experience preferred

Experience managing vendor relationships preferred, especially in the hotel and hospitality industry

Experience in creating and implementing timelines

Experience working in the events industry, tech experience preferred

Project Management skills a plus

Excellent communication skills with internal and external partners

Ability to prioritize and meet deadlines in a fast paced environment Ability to manage and supervise onsite

 

 
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