Administrative Coordinator II

New York, New York 10003 | Contract

Post Date: 02/13/2018 Job ID: 21465 Industry: Other Area(s)

Title: Administrative Coordinator II


  • Manages event logistics, and execution for office social events using budget and strategy defined by Office Lead
  • Owns planning, logistics, and execution for local Company Events using company-defined HR budget
  • Works with Office Lead to organize calendar of events, including all hands and other company wide meetings
  • Works with Office Lead and events team to manage event production vendors as needed using budget for individual events (ex: holiday party, summer party, TYKTWD)
  • Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts
  • Partners with Office Lead, Facilities Team to influence and inform on office environment and amenities at 225, as well as event space needs as office grows
  • Leads 225 Social Committee, leveraging other FTE who wish to participate in planning efforts by assigning tasks and ensuring completion.
  • Maintain events wikis (restaurants, venues, offsite activities) and researches new additions to these categories nearby the office
  • Enters and manages purchase orders, vendor onboarding, and SOW creation in partnership with finance
  • Manages New York-branded Swag ordering, stocking, and distribution using budget defined by Office Lead

Skills: Minimum Qualifications:
  • 3+ years of experience in event planning for small & large organizations
  • Strong time management, attention to detail, and ability to multi-task across concurrent priority projects is essential
  • Experience managing budgets
  • Analytical and data-driven approach to solving problems
  • Ability to take direction and input to develop effective event strategies that are engaging, innovative and will achieve the office goals
  • Knowledgeable about regional venues, activities, and events resources
  • Ability to thrive in a fast-paced environment
  • Ability to build cross-functional relationships between departments
  • Excellent communication skills in person, over the phone, and via email
  • Ability to multi-task and change direction quickly
  • Comfortable working through ambiguity and uncertainty
  • Experience working and collaborating effectively with cross-functional teams
  • Proven negotiation and communication skills
  • Proficient in using Microsoft Office Programs, Keynote, Outlook, Event, and Registration Tools

Education:: BA/BS preferred
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