Administrative Assistant IV

Menlo Park, CA 94025

Posted: 05/20/2019 Employment Type: Contract Industry: Administrative Job Number: 24404

Job Title: Administrative Assistant IV


We are seeking a full-time experienced Executive Assistant to support 2-3 Directors on a contract basis.


The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger  ecosystem. 4+ years of relevant experience required.


  • Coordinate internal and external meetings for multiple executives
  • Manage hectic and complex calendars
  • Prepare expense reports and purchase requisitions
  • Coordinate both domestic and international travel arrangements
  • Organize space planning and large offsite events
  • General office duties as needed
  • Build cross-functional relationships between departments


  • 4+ years of experience providing administrative support to 1 or more executives
  • 4+ years of experience coordinating travel logistics on behalf of 1 or more executives
  • 4+ years of calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects


*Proficiency with Outlook, PowerPoint, Excel, Word, Quip, Concur, Minutes, Event Planning, Budget ideal.


]Education: BA/ BS or equivalent experience

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