Administrative Assistant IV

Menlo Park, CA 94025

Posted: 07/05/2019 Employment Type: Contract Industry: Administrative Job Number: 24692

 

Job Title: Administrative Assistant IV

Duties: We are seeking an experienced Executive Assistant to support 2-3 Directors.

 

The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger ecosystem.

 

This position is a full-time (40 hours per week) contract role.

Skills: Responsibilities:

 

; Coordinate internal and external meetings for multiple executives; Manage hectic and complex calendars; Prepare expense reports and purchase requisitions; Coordinate both domestic and international travel arrangements; Organize space planning and large offsite events; General office duties as needed; Build cross-functional relationships between departments

Keywords:

Education: Qualifications:

; 4+ years of experience providing administrative support to 1 or more executives; 4+ years of experience coordinating travel logistics on behalf of 1 or more executives; 4+ years of calendar management and expense report management experience for 1 or more executives; Experience prioritizing multiple projects; Experience with Microsoft Office

 

Preferred Qualifications:

; BA/BS

Skills and Experience:

Required Skills:

CALENDARING

EXECUTIVE ASSISTANT

TRAVEL PLANNING

EXCELLENT COMMUNICATION SKILLS

EXPENSE REPORT PROCESSING

Additional Skills:

GENERAL OFFICE

GENERAL OFFICE DUTIES

SPACE PLANNING

TRAVEL ARRANGEMENTS

Languages:

English

        Read

        Write

        Speak

Minimum Degree Required: Bachelor' s Degree

Patents: No

Publications: No

Veteran Status: No

# of Positions: 6

 

Location:

Menlo Park, CA

 

Schedule:

Start Date: 09/03/2019

Estimated End Date: 05/30/2020

Hours Per Week: 40.00

Hours Per Day: 8.00

Standard Schedule:

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