Diversity and Inclusion Project Coordinator

Menlo Park, CA 94025

Posted: 12/18/2018 Employment Type: Contract Industry: Coordinator Job Number: 23395
Diversity Referral Bashes / Recruiting Events
  • Setting up time with planning team + taking notes
  • Booking room or space for event
  • Coordinating + ordering catering
  • Ordering swag
  • Managing budgets
  • Ensuring referral roles are outlined in a slide deck (to be shown at event)
  • Setting up  retro event with team
Candidate Engagement
  • Setting up planning team meetings, training for managers,  meeting note captures, shareouts/communications 
Interview Experience Q+As PM/SWE
  • Coordinate times / dates for  various  facilitator sets
  • Schedule Q+A sessions:
    • Book rooms + hold times on their cals
    • Set up advanced bluejeans line
    • Create splash page for candidates
    • Share splash page with recruiters
  • Follow-up with recruiters 1 week before event with update on RSVPs (ask for additional push, if need)
  • Day-of tasks:
    • Send reminder to candidates
    • Set up AV 15 mins before kickoff
    • Monitor AV throughout session
    • Send thank you + survey
Coaching Circles (URM + Women)
  • Set up manager trainings
  • Set up 1: 1s for Hannah + each leader
  • Pull together all circle summaries from each leader
  • Pull together list of all participants
  • Work with each leader to identify times / dates for 6 sessions
  • Set up monthly syncs with leaders
  • Schedule program retrospective
Connect Up
  • Set up pod team meetings + take notes
  • Set up trainings for leaders
  • Track program progress
  • Set up check-ins with leaders
  • Set up program retrospective
Focus Groups
  • Set up pod team meetings + take notes
  • Schedule + book rooms across all offices for Focus Group sessions
  • Set up follow-up meeting with pod team
  • Send thank you notes + gift cards to each participant
Diversity Learning + Development
  • Set up + take notes in strategy meeting with L+D partners
  • Work with L+D team to set up intact sessions (as needed)
  • Work with people data team to pull data (as needed)
  • Set up Sustainably Offsite for team to beta test (or new Inclusion offsite for managers)

Skills:
  • Strong communication skills with ability to parse what context to share with a given audience
  • Able to develop and adopt nuanced organization systems
  • Process oriented; quick to pick up on systems + develop them further
  • Able to problem solve on the fly
  • Experienced with Dropbox
  • Pro? cient with Microsoft O? ce
  • Closely follows directions and works within established guidelines
  • Maintains positive attitude in the face of rapidly shifting priorities and occasional ambiguity
  • Focused on details, while still keeping overall context in mind
  • Brings creativity + energy to projects / challenges
  • Passionate about diversity + inclusion, resilient and empathetic

Education: Equivalent work experience related to the support of Marketing, Project Management, Program Management or Product Management.
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