Crystal Equation
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https://www.crystalequation.com
https://www.crystalequation.com
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Executive Assistant IV
1 Hacker Way Menlo Park, CA 94025 US
Posted: 07/24/2023
2023-07-24
2023-10-20
Job Number: 37752
Job Description
Pay range is $32 - $37 per hour with full benefits available, including paid time off, medical/dental/vision/life insurance, 401K, parental leave, and more. Our compensation reflects the cost of labor across several US geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.
THE PROMISES WE MAKE:
At Crystal Equation, we empower people and advance technology initiatives by building trust. Your recruiter will prep you for the interview, obtain feedback, guide you through any necessary paperwork and provide everything you need for a successful start. We will serve to empower you along the way and provide the path for your professional journey.
Summary:
Executive Assistant IV
Our company is seeking an experienced Executive Administrative Partner to support a C-level executive. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across our company's ecosystem.
This position is a full-time contract position starting at 40 hours per week, with an added potential for overtime and weekend commitments as deemed necessary
Responsibilities:
THE PROMISES WE MAKE:
At Crystal Equation, we empower people and advance technology initiatives by building trust. Your recruiter will prep you for the interview, obtain feedback, guide you through any necessary paperwork and provide everything you need for a successful start. We will serve to empower you along the way and provide the path for your professional journey.
Summary:
Executive Assistant IV
Our company is seeking an experienced Executive Administrative Partner to support a C-level executive. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across our company's ecosystem.
This position is a full-time contract position starting at 40 hours per week, with an added potential for overtime and weekend commitments as deemed necessary
Responsibilities:
- Promptly disseminating meeting reminders to executive throughout the day, ensuring seamless coordination and adherence to the organization's schedule
- Manage dynamic, time-sensitive, and complex calendars
- Coordinate internal meetings for multiple, senior executives
- Coordinate both domestic and international travel arrangements
- Prepare expense reports
- 6+ years of providing complex calendar support, travel, and expense reports to 1 or more executives.
- Experience prioritizing multiple projects
- Exceptional proficiency in Microsoft Outlook and Google Suite
- Must demonstrate the ability to maintain a high level of discretion and confidentiality, as well as a proven track record of working with highly sensitive information
- Having a strong familiarity with company tools and systems (Google suite, Outlook, Workchat, Concur, Zoom)
- As this position involves working with a global team, the selected candidate can expect occasional contact outside of regular work hours and on weekends. The nature of the team's international operations may require the administrator to be responsive and accessible during different time zones to ensure smooth collaboration and support across various regions. Flexibility in availability and a willingness to accommodate such instances are preferred qualifications for the ideal candidate.
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Ready to jumpstart your career in the vibrant heart of Menlo Park, California? Nestled in the bustling Silicon Valley, this dynamic region beckons with unparalleled growth opportunities and a thriving tech-centric environment. Unleash your potential in the epicenter of innovation, where companies like Facebook and Stanford University drive groundbreaking advancements. With the picturesque Stanford University, the iconic Menlo Park Caltrain station, and the bustling downtown area brimming with cafes and boutiques, this locale offers a blend of charm and modernity like no other. Explore career opportunities surrounded by the lush landscapes of nearby parks like Bedwell Bayfront Park or catch a game at the Stanford Stadium. Join us in discovering the endless possibilities that await in Menlo Park and unlock your career aspirations today!