Onboarding Event Coordinator IV

Menlo Park, CA 94025

Posted: 11/10/2023 Job Number: 38285

Job Description

Pay range is $30 - $35 per hour with full benefits available, including paid time off, medical/dental/vision/life insurance, 401K, parental leave, and more. Our compensation reflects the cost of labor across several US geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.


At Crystal Equation, we empower people and advance technology initiatives by building trust.  Your recruiter will prep you for the interview, obtain feedback, guide you through any necessary paperwork and provide everything you need for a successful start.  We will serve to empower you along the way and provide the path for your professional journey.


Event Coordinator IV


The Onboarding Coordinator role provides operational support for Onboarding events and programs. The ideal candidate will be a detail-oriented, get-things-done professional who can operationalize processes, work well under pressure, and has a history of providing exceptional customer service. They will exhibit great communication, teamwork, motivation, and an upbeat attitude. This person will be highly organized, productive, poised, and able to thrive in high-pressure, time-sensitive scenarios, and able to adapt to rapidly changing requirements.

  • Daily event tasks from the event checklist for both pre-event and in-session
  • Input all event details in to the Event tool and update XFN partners on logistical changes within the tool
  • Directly communicate scheduling and logistical details with XFN partners
  • Track and report on any and all issues related to the event
  • Keep all process documentation for event processes up to date with correct formatting and process; regular audits
  • Materials inventory and tracking
  • Oversee the full process for speaker scheduling and communication
  • Adding and overseeing sessions in the Learning Management System

  • Customer service, communication and cross group collaboration skills
  • Comfortable working through ambiguity and uncertainty in a fast paced, ever-changing work environment
  • Experience with project management and process improvement
  • Strong time management, attention to detail, and ability to multi-task across concurrent projects is essential
  • Ability to work in a team environment as well as independently
  • Comfortable with public speaking and in a large event atmosphere
  • Willing to work beyond working hours for events
  • MS Office (Word, Excel, Outlook, PowerPoint, Access)
  • Google Suite

Preferred Qualifications:
  • Event coordination experience
  • Salesforce and LMS experience
  • Bachelor's degree

Meet Your Recruiter

Krista McIlwaine

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