Program Associate

Menlo Park, CA 94025

Posted: 08/05/2019 Employment Type: Contract Industry: Administrative Job Number: 24897

Job Title: Program Associate

Duties:

We are  seeking an experienced Program Associate to support our External Engagement Team. The person in this role will need to be a problem-solver and an organizational force - given complex organizational duties to provide logistical support to a large cross-functional team on a global project. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger ecosystem. 

 

Responsibilities:
  • Coordinate internal and external meetings and events for a team of 8+ people
  • Manage time zones and complex logistical planning for global projects and events
  • Prepare expense reports and purchase requisitions
  • Coordinate both domestic and international travel arrangements for both internal team members and external stakeholders
  • Create proactive processes that allow the team to operate at a fast pace
  • Organize space planning and large offsite events
  • General office duties as needed
  • Build cross-functional relationships between departments

 

Qualifications:
  • 4+ years of experience providing administrative support to 1 or more executives
  • 4+ years of experience coordinating travel logistics on behalf of 1 or more executives
  • 4+ years of calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office and Google Suite

 

Preferred Qualifications:
  • Experience planning global events, to include travel booking and international logistical support
  • Highly organized in a changing environment with competing priorities
  • Ability to work on site at our Menlo Park location

 

Education: BA/BS

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